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How HOA’s Can Reduce Water Bills

Posted by on Nov 25, 2013 in Equipment Mgmt. | 0 comments

By Tracy Watson

Many states are experiencing the driest year in a decade, prompting many water municipalities to consider drastic measures to meet current and future water demand.  Many water organizations are proposing rate increases for water consumption.  As homeowner associations look at their fiscal landscape, they are also facing the realities of potential increases in the rates they must pay for water usage, which in turn they will either absorb or pass on as increased HOA dues.  Given the undesirability of the latter option, HOAs are looking for alternatives that allow them to manage increased water costs, which computerized maintenance management software (CMMS) can help them to do.

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Top Six KPI’s to Track

Posted by on Nov 25, 2013 in Best Practices | 0 comments

By Tracy Watson

When we talk about overall equipment efficiency or effectiveness (OEE) we are talking about a system of measuring the efficacy of a facility.  This system looks at labor, equipment, workflow, and processes management and optimization of each of those components.  Several factors or metrics (i.e., key performance indicators [KPIs] impact – adversely or beneficially – a facility’s OEE.  OEE is best viewed as a tool to identify how best to improve processes, or conversely, increased changeovers will most likely lower OEE.

The top KPIs can be broken into two groups: top-level metrics (2) and underlying metrics (4).  The former metrics (OEE and total effective equipment performance [TEEP]) measure the gaps between actual performance and ideal performance, focusing on overall utilization of facilities, time, and materials (e.g., OEE over time – hours/day, days/year, etc.).  OEE is useful for drilling down into more precise analysis (e.g., shift or part number).  The latter four metrics illuminate where those gaps exist and why.  Those metrics include:

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Leveraging Integrated Document Management

Posted by on Oct 23, 2013 in Industries | 0 comments

By Tracy Watson

Contract, asset maintenance, and productivity, are a few of the areas that an enterprise asset management system (EAM) can greatly improve.  When taken apart, unplanned maintenance, overtime, and production downtime, due to equipment failure (most commonly), constitutes the largest contributor to maintenance costs.  Reducing equipment failure is directly linked to having a proactive maintenance program in place that supports routine preventive maintenance (PM).  Facilities that manage assets through data silos (e.g., paper-based systems or spreadsheets) suffer most from a lack of data centrality and continuity.

To move from a “one off” system, where assets are managed reactively, requires implementing an EAM with strong integrative capabilities (not every EAM provides this).  The key is choosing the best EAM (and vendor) for your particular enterprise, and to do that, several criteria should be taken into consideration.  In the previous installment we discussed the ways that EAM can help in managing asset integrity and permitting.  In this installment, we’ll discuss the ways that EAM can help leverage integrated document management.

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Getting Better Returns from EAM Software

Posted by on Oct 21, 2013 in Best Practices | 0 comments


Enterprise asset management (EAM) systems are generating substantial cost-savings and increased revenue, but not for everyone or equally.  So, the question becomes, Why are some facilities enjoying substantially reduced downtime, increased productivity, shorter outages, and reduced inventory costs, while others see little if any noticeable improvement in ROI post-EAM implementation?  Several factors contribute to the success or lack of success of using EAM to improve ROI.  How well the software is installed, the level of user-support given by the EAM vendor, as well as the suitability of the training methodology to a particular site, all greatly influence the ability of an EAM to generate measurable and substantial ROI.  The key is choosing the best EAM (and vendor) for your particular enterprise, and to do that, several criteria should be taken into consideration.  In the previous installment we discussed the ways that EAM can help in managing maintenance contracts.  In this installment, we’ll discuss the ways that EAM can help in managing asset integrity permitting.

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Diagnosing Downtime with CMMS

Posted by on Sep 22, 2013 in Equipment Mgmt. | 0 comments

The greatest enemy of a business is downtime. Downtime means an area of production or production itself has halted, so a company must take the time to fix the problem at the expense of profit and productivity. Downtime can come in a variety of forms, here are some of the most common ways companies can experience downtime.

Equipment Failure

Equipment failure accounts for a majority of downtime reported by companies because there are so many potential points of failure. For example, business can be halted due to problems with production equipment, delivery trucks, the building the production equipment is in, and so on. If on aspect of the process fails, productivity is halted. Systems like CMMS provide preventative measures that can help prevent equipment failure through preventative maintenance procedures.

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How Facilities Maintenance Management Supports LEED Certification (part II)

Posted by on Sep 21, 2013 in Energy Efficiency | 0 comments

By Tracy Watson

LEED certification is often assumed (incorrectly) to only apply to new buildings.  But in fact, there are LEED certifications that can be achieved through implementing facility-wide systems of sustained increased energy efficiency and innovation.  The guidelines of the LEED Rating System 2nd Public Comment Draft July 2011, EXISTING BUILDINGS: OPERATIONS & MAINTENANCE identify (at least) five major areas of innovative energy use that are anchored by maintenance practices and in this latest installment, we will discuss two of them.

Sustainable Sites (SS): Green Site Management Policy Establishment

This standard seeks to encourage “environmentally sensitive site management practices” that support cleanliness and safety of the exterior of a site while enabling its’ operations to be high performing.  Suggested maintenance actions include, but are not limited to:

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